Every step paid, every step earns the next one.
Step 1 · Process Diagnostic — the paid entry
One to two weeks: your workflow mapped as it is actually done, a proof run on a sample of your own documents, and a prioritized roadmap with your numbers in it. You keep every deliverable whether or not you proceed.
Deliverable — workflow map · proof-run results · prioritized roadmap. Yours either way.
What an honest report looks like: our published case study includes the sprint where a criterion fell below its floor, and what we changed. We would rather you saw that before you bought anything.
Four weeks is our work content, not a calendar promise; the calendar moves as fast as your side clears. Every pilot proposal carries a joint responsibility timeline.
The shape of the money, before the first call.
Priced by scope. A standalone deliverable you keep either way.
One real workflow, four weeks of work, two phases, pass criteria in writing. No hourly billing.
A fraction of the annual value the pilot documents, quoted only after validation, with infrastructure as its own transparent line. We do not quote this number before the value calculation exists.
An assurance care plan — monitoring, exception review, updates under change control, quarterly reporting — and a platform subscription where Elara is deployed. Three-month initial commitment, then month to month with 30 days’ notice.
We do not send a proposal until the arithmetic clears.
Before any number reaches you, we add up everything you would pay Smart-Suited Tech across twelve months — diagnostic, pilot, build, and a full year of running it — and set that total against the value the diagnostic documented from your own volumes and rates. The total has to come out below the value. Where it does not, you get a smaller shape of engagement, not a discount. The check is computed and recorded before the proposal ships, every time, on every route.
The value side is deliberately the conservative one: the skilled time your documents absorb today, minus the review time that remains after automation — analyst time redirected to work that moves the company forward, not headcount removed. Deadlines, audit exposure and redirected capacity are real, and none of them are in that number. So your first year repays itself on the conservative figure alone, before any of the arguments that make it urgent.
From the one pilot behind these figures
n 140 documents · four weeks
Analyst time recovered over the pilot window.
estimated, not cash recovered
Avoided processing cost over the pilot, estimated on the stated assumption.
implementation and deployment investment separate
Platform operating cost over the same window.
A no-fee proof-of-value engagement, and the only completed pilot behind these figures.
Volume decides the shape of the engagement, not whether it is worth having.
High volume
Pilot, then implementation in your environment, then the recurring layer.
Moderate volume
Pilot, then Elara runs as a hosted service on subscription plus care plan — no implementation project.
Below that
The diagnostic stands alone — a decision-grade deliverable you keep.
We will tell you at Gate 1 which shape your numbers support.
Protocol
Quality-oriented pilot protocol and vendor-quality appendix available up front.
Data security
Deployment approach scoped around data-residency and confidentiality requirements, including isolated deployment options where justified. How we handle your data
IP
Your data, outputs, and configurations are yours. Engine, methods, and templates are ours.
Three numbers decide whether this is worth a call.
How many documents a month. Who touches them, and at what loaded cost. Which deadline bites first. Bring those three and the first call gets to your own arithmetic instead of ours.
Share a workflow worth improving.
Come with one workflow in mind. The first call starts there — the shape and the money are already on this page.